Procurement, sourcing and import from Poland

Purchasing products or services seems easy, but this is not always the case. How do you know that you have the best deal, especially if you haven’t done much business before in Poland?

It already helps if you have a structured approach for your procurement and to keep your options open. Working with a local consultant or agency may help to identify more potential suppliers and to get the products that you just bought accross the border to their destination.

International sourcing in action

Find the right suppliers in Poland

Poland, located in Central Europe, exports a variety of products that showcase its industrial capabilities and agricultural strengths. The country is known for exporting machinery and equipment, including automobiles and electronics, which are crucial for its manufacturing sector. Poland also exports agricultural products such as grains, fruits, and vegetables, contributing to its agricultural economy.

Wages in Poland vary by industry and region. Generally, wages are lower compared to many Western European countries, which can make production costs competitive. The cost of living in cities like Warsaw and Kraków is moderate compared to other European capitals, which can be advantageous for businesses.

Poland is also known for its strong food processing industry, exporting products like dairy, meat, and processed foods. The country has a growing presence in the renewable energy sector, particularly in wind power, and is increasingly exporting related technologies and equipment.

Travel to Poland for a better impression

The best preparation for doing business in any country is visiting it. This way you can experience the culture, check the shops and build your network.

Where it comes to hotels, research shows that if you check these platforms, in 80% of the cases you have the lowest room rates.

A structured approach for sourcing from Poland

If you take your sourcing step by step, then it can’t go wrong.

Step 1

Supplier search

Try to identify in total 6 to 10 possible suppliers and check their websites. Approach them with a general request to see whether they have the products or services you need.

Step 2

Supplier selection

Submit your requirements to a group of three to five selected suppliers and ensure you get the right comparable quotations to make a choice. Negotiate with one or two of them to get the best result.

Step 3

Supplier Management

Now start collaborating, making sure you have an efficient ordering process and limited risks where it comes to quality control and shipping the products.

Shipping your products

If you buy physical products, you need them to get the shipped out of Poland. Depending on the country you are in, this can be a challenge.

First of all you may have to pay import duties or settle VAT. There are certain thresholds for both of these charges, e.g. while importing in the EU you don’t have to pay import duties on any shipment worth less than € 150. 

There may also be non-financial bariers, like certifications or approvals to be obtained. Especially for food, cosmetics or medicine this may be the case. Check this in advance, even before you invest in your marketing.

Customs clearance for Poland

Getting your products imported and delivered in a specific country can be a challenge. I have good experience with Tecex, who can act as your importer of record and even physical distributor. If you leave your details, they will contact you. 

    Your first name

    Last name

    Your company email

    Mobile number

    What is your company website?

    Where is your company based?

    This site is protected by reCAPTCHA, our privacy policy, the Google Privacy Policy and Terms of Service apply.

    Frequently asked questions

    The best way to find a supplier or service provider in Poland is to first have clear exactly what you are looking for. Also determine what size, qualities or other characteristics your vendor should have. Only then start searching in the market and always ask proposals for a concrete project to three or more parties.
    Yes, in general buying goods or services from Poland is safe. Of course there are always unforeseen hiccups, but most can be managed. Only if you are at a greater distance from the country, in a different time zone or English can not be the common language, then there may be misunderstandings and your supplier may be difficult to control. Having a local representative for your company can then be wise.

    In developing or more developed countries also labour costs are getting higher, so there is no real bargain any more. On the other hand, the more developed a country is, the better the certainty for deliveries and the more focus there is on quality.

    There are various companies offering sourcing and procurement services, and it is always good to have a comparison. Please note that we have transparant packages for supplier selection, and most important, a local team in Poland.
    Always make sure first that Poland is the right place to source for this product, or otherwise start searching in a few countries at the same time. Then list at least 5 or preferably 10 companies and start approaching them (or have this done by us) in order to check that they can provide what you want. Then start the real comparison.